Online board meetings are a useful solution for non-profit board members‘ busy schedules. Participants will not have to travel, meet deadlines and travel expenses. By following a few basic rules an online board meeting can be as efficient as meeting face-to-face.
It is crucial to use tools which make the meeting more interactive and fun. For instance, using video to communicate with attendees increases participation because it allows participants to read each other’s body language and utilize non-verbal communication. Furthermore, the ability to utilize instant messaging within the meeting can help keep conversations going. Finaly, requiring attendees to announce their attendance will ensure that they are heard and seen throughout the meeting.
The agenda should be carefully created so that everyone understands what is to be discussed and how it will be conducted. According to the Nonprofit Learning Labs it is recommended that the agenda include 20% less items to allow more time for discussion and discussions.
Another benefit of a virtual format is that it creates possibilities for new participants who might otherwise be excluded because of time or cost constraints. This enables the board to incorporate new perspectives and ideas that can lead to more informed decisions. Furthermore, the elimination of physical barriers to participation enables the meeting to reach a wider audience. Board dashboards can also help prepare attendees for the event and provide meeting availability data to facilitate discussions.