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The epidemic has made it more difficult than ever before for non-profit organizations to operate and garner community support, and many depend on board meetings held remotely to make critical decisions and ensure their continued existence. However, it can be challenging to conduct an effective remote board meeting without the physical presence of the entire board.
A clear, specific agenda will help keep your board meeting remote and on-topic at all times. Include your board in the process of setting the agenda. This will help you decide what topics should be covered. Then, send the agenda in advance to all attendees to allow them to prepare. This will ensure that they have a complete understanding of what’s scheduled to be discussed and can add any additional points to the agenda ahead of time. Utilizing a secure board portal to distribute the agenda and other materials will also help to reduce security risks.
Video can be used to increase the participation in remote board meetings, by bringing a crucial face-to-face aspect to discussions. Additionally video makes it simpler for participants to read other people’s body language and make note of nonverbal signals such as boredom, impatience or enthusiasm.
It can be difficult for busy boards to plan meetings in person, especially when they have a lot of commitments both professional and personal. With remote board meeting software, finding an appropriate time for everyone can be much simpler. SavvyCal’s meeting polls for free, for example, allow you to propose multiple times for your meetings and let participants decide on the times that work best for them. This will save you time and effort by eliminating the need for back-and-forth emails.